GRIEVANCE REDRESSAL COMMITTEE:

The Grievance Redressal Cell aims to look into the complaints lodged by any student and redress it as per requirement. Students can reach out to Grievance Redressal Cell with their grievances, if any, regarding academic matters related to their study. The College Grievance Redressal Cell will respond to the grievances raised by students who are presently enrolled in academic programme.

The following is the composition of the Grievance Redressal Committee of Bibi Sharan Kaur Khalsa College, Sri Chamkaur Sahib with effect for promoting transparency and accountability within the college.

NAME	DESIGNATION	POSITION IN COMMITTEE	CONTACT NO & EMAIL ID
AP Arun Kumar Chopra	Assistant Prof. Mathematics	Convenor	8699104391 arunc375@gmail.com
AP Sukhwinder Kaur	Assistant Prof. Punjabi	Member	9041060986 sukhwindergiran1988@gmail.com
Lovepreet Singh	Clerk	Member	8728008649 lovepreet05061996@gmail.com

It aims to facilitate a user-friendly platform for students, faculty, and other stakeholders to submit their grievances and receive timely resolutions. This mechanism will adhere to the following key principles:

1. Accessibility: Ensuring the platform is easily accessible to all stakeholders.
2. Transparency: Providing clear updates on the status of grievances.
3. Timeliness: Addressing grievances within a stipulated timeframe.
4. Confidentiality: Maintaining the confidentiality of users’ submissions.

 

PROCEURE FOR REDRESSAL OF GRIEVANCES

1. i) On receipt of a complaint, the institution shall refer the complaint to the appropriate grievance redressal cell, along with its comments within 15 days of receipt of the complaint.
2. ii) The Grievance Redressal Cell, as the case may be, shall fix a date for hearing the complaint which shall be communicated to the institution and the aggrieved student.

iii) An aggrieved student may appear either in person or authorize a representative to present the case.

1. iv) The College Grievance Redressal Cell shall send its report with recommendations, if any, to the principal of the institution concerned and a copy thereof to the aggrieved student, preferably within a period of 15 working days from the date of receipt of the complaint.
2. v) Grievances not resolved by the Grievance Redressal Cell within the time period provided in these regulations may be referred to the head of the institution.
3. vi) The Principal after giving responsible opportunities of being heard to the parties concerned, on the conclusion of proceedings, shall pass such relief as may be appropriate to the aggrieved students.

vii) The institution as well as the aggrieved students shall be provided with the copies of the order under the signature of the principal.

viii) The Principal may recommend appropriate action against the complainant, where a complaint is found to be false or frivolous.

1. ix) Once the complaint has been resolved, the student is informed about the outcome, and the complaint is considered closed by the Department.

SC/ST COMMITTEE

An SC/ST Committee has been formed for Bibi Sharan Kaur Khalsa College, Sri Chamkaur Sahib as per the directives of AICTE, to ensure equal opportunities and social justice for students and employees from Scheduled Castes (SC) and Scheduled Tribes (ST). The members of the Committee are as follows:

NAME	DESIGNATION	POSITION IN COMMITTEE	CONTACT NO & EMAIL ID
AP Arun Kumar Chopra	Assistant Prof. Mathematics	Convenor	8699104391 arunc375@gmail.com
AP Madhu Dhadwal	Assistant Prof. Physical Education	Member	7889219092 madhudhadwal97@gmail.com
AP Sukhvir Kaur	Assistant Prof. Political Science	Member	9815437930 sukhvir12486@gmail.com
AP Jaspreet Kaur	Assistant Prof. Physics	Member	8847006177 kaurjaspreet71743@gmail.com
Kamalpreet Singh	Clerk	Member	7087169577 kamalpreetsingh9032@gmail.com

 

INTERNAL COMPLAINT COMMITTEE (Anti-Sexual Harassment Cell)

The following is the composition of the Internal Complaint Committee of Bibi Sharan Kaur Khalsa College, Sri Chamkaur Sahib. The members of the committee are expected to address issues of Sexual Harassment at work place besides other issues.

 

NAME	DESIGNATION	POSITION IN COMMITTEE	CONTACT NO & EMAIL ID
AP Bikram Rana	Assistant Prof. Economics	Chair person	9736774232 bikramrana26583@gmail.com
AP Arun Kumar Chopra	Assistant Prof. Mathematics	Member	8699104391 arunc375@gmail.com
AP Amrita Sekhon	Assistant Prof. Computer Science	Member	9463680940 amritakaursandhu@gmail.com
Lovepreet Singh	Clerk	Member	8728008649 lovepreet05061996@gmail.com
Kamalpreet Singh	Clerk	Member	7087169577 kamalpreetsingh9032@gmail.com
Prince Verma	Student- BCA	Member	7986932497 pv2554988@gmail.com
Sonali	Student BCA	Member	7087193466 xsonali662@gmail.com
Harshpreet Kaur	Student BCA	Member	7340934266 kharshpreet906@gmail.com

 

The following is also sexual harassment and is covered by the committee

• Eve-teasing
• Unsavoury remarks
• Jokes causing or likely to cause awkwardness or embarrassment.
• Gender based insults or sexist remarks.
• Innuendos and taunts.
• Unwelcomed sexual overtone in any manner such as over telephone (obnoxious telephone calls and the like.
• Touching or brushing against any part of the body and the like.
• Displaying pornographic or other offensive or derogatory pictures, cartoons, pamphlets or sayings.
• Forcible physical touch or molestation.
• Physical confinement against one’s will and any other act likely to violate One’s Privacy.

Action

1. The committee shall on completion of the enquiry provide a report of its finding within 02 days from the date of completion of the enquiry and such report shall be made available to the concerned parties
2. If the allegation against the respondent has not been proved, the committee may recommend that no action needs to be taken in this matter.
3. If the Anti-Sexual Harassment Committee arrives at the conclusion that the allegation against the respondent has been proved, it shall recommend to:
4. i) Take action for sexual harassment as misconduct.
5. ii) To tender written apology to the complainant, issue warning, withholding of promotions/ increments of the respondent, terminating the respondent.

HOSPITALITY COMMITTEE

The College Hospitality Committee plays a crucial role in organizing and managing refreshments for events, meetings, or gatherings. Their responsibilities include planning menus, coordinating catering, ensuring dietary considerations, and managing the logistics of food and beverages to enhance the overall experience for participants. Additionally, they may handle budgeting, procurement, and addressing any special requests or accommodations related to refreshments. From time to time different functions have being organized  and more members are added as per requirement. 

NAME	DESIGNATION	POSITION IN COMMITTEE	CONTACT NO & EMAIL ID
AP Arun Kumar Chopra	Assistant Prof. Mathematics	Chairman	8699104391 arunc375@gmail.com
AP Jashanpreet Kaur	Assistant Prof. Commerce	Member	9888662563 jashanpreetkaur91@gmail.com
AP Ravinder Kaur	Assistant Prof. Computer Science	Member	78371 00226 ravinderrkaur63474@gmail.com

 

Library Committee

Library committee has been constituted to ensure the smooth functioning of the library, develop and implement library policies, and promote the library’s services and resources to students and faculty.

 

Name	Designation	Position in committee	Contact no. & E mail ID
Amrita Sekhon	Assistant Prof. Computer Science	Convenor	9463680940 amritakaursandhu@gmail.com
Sukhvir Kaur	Assistant Prof. Political Science	Member	9815437930 sukhvir12486@gmail.com
Sukhwinder Kaur	Assistant Prof. Punjabi	Member	9041060986 sukhwindergiran1988@gail.com
Jashanpreet Kaur	Assistant Prof. Commerce	Member	9888662563 jashanpreetkaur91@gmail.com
Dr. Narinderjit Kaur	Assistant Prof.Science	Member	8146376663 narinderjit006@gmail.com
Manjinder Kaur	Assistant Librarian	Member	8198050405 basaatimanjinder@gmail.com

Student representatives :-

Arts :Taranpreet Kaur (B.A.)

Commerce :Ramanjot Kaur (B.Com.)

Science :Manjot Kaur (B.Sc.)

Computer Science :Sukhpreet Kaur (BCA)

 

The main functions of the committee will be –

1. To develop and implement policies for the library.
2. To supervise the acquisition and maintenance of library resources.
3. To ensure that the library meets the information needs of students and faculty members.
4. To promote the library and its services.

 

Students Scholarship Committee

The aim of the Students Scholarship Committee is to aware students about various scholarship schemes provided by College, SGPC, State govt., Centre govt. and NGOs. This committee reviews all undergraduate and graduate scholarship applications of ST/SC/OBC/minority students and make recommendations to the Principal of the college for final decision. The Committee may be asked to also review other student awards as needed. Its Members provide input on the scholarship application and process, and are expected to keep themselves updated with procedures of scholarships. It is the function of this committee to encourage, develop, and evaluate all scholarship programmes.

Responsibilities of Scholarship Committee:

1. To aware students about various scholarship schemes provided by College, SGPC, State govt., Centre govt. and NGOs.
2. To conduct activities and workshops for Students to aware about various scholarship schemes for SC/ST/OBC/Minority etc.
3. To prepare Application form of students for scholarship.
4. To scrutinize scholarship forms of the students and ensure to submit / process the same on time to the respective Department.
5. To upload data of scholarships on various web portals and do necessary actions.
6. To maintain the records.

NAME	DESIGNATION	POSITION IN COMMITTEE	CONTACT NO & EMAIL ID
AP Arun Kumar Chopra	Assistant Prof. Mathematics	Convenor (SC Scholarships)	8699104391 arunc375@gmail.com
AP Sukhvir Kaur	Assistant Prof. Political Science	Convenor (Minority and other Scholarships)	9815437930 sukhvir12486@gmail.com
AP Madhu Dhadwal	Assistant Prof. Physical Education	Member(SC Scholarships)	7889219092 madhudhadwal97@gmail.com
AP Bikram Rana	Assistant Prof. Economics	Member(SC Scholarships)	9736774232 bikramrana26583@gmail.com
AP Jashanpreet Kaur	Assistant Prof. Commerce	Member(Minority and other Scholarships)	9888662563 jashanpreetkaur91@gmail.com
AP Ravinder Kaur	Assistant Prof. Computer Science	Member(Minority and other Scholarships)	78371 00226 ravinderrkaur63474@gmail.com

 

Time Table Committee

The Time Table Committee is responsible for creating, managing, and ensuring the effective implementation of academic timetables, including allocating classes, faculty, and resources, while also addressing potential conflicts and ensuring compliance with institutional policies. 

Objective:

1. Prepare and publish Academic Calendar before commencement of the academic year.
2. Prepare the time table in the prescribed format at the beginning of every semester.
3. All activities are planned according to the time table and calendar.

Functions:

1.The Convener and the members of the committee will be responsible for preparing the entire Time- Table of the college in the prescribed format at the beginning of every semester with the active involvement of the members of the timetable committee by collecting details of workload distribution of faculty members, course allotment, assigning of classrooms and common resources (classrooms, tutorial rooms) and taking into account programme-specific requirements.

2.To facilitate collaboration and sharing of best practices across programmes.

3.To prepare the timetables of individual faculty members and by referring to the class timetables.

4.Assigning subjects to the faculty based on their specialization and preferences that were approved by the Head of the department.

5.Maintaining a Timetable committee file.

6.Posting the class Timetables on the respective classroom boards.

7.Attempting to resolve the conflicts within the faculty regarding the published Timetable.

8.Providing the information regarding Timetables and venue to any of the departmental committees.

9.Reviewing and managing the Timetables and addressing any of the conflicts regarding the clashes in the Timetables.

 

Examination Committee

The College Examination Committee is responsible for ensuring the smooth and fair conduct of examinations, including preparing schedules, managing question papers, and publishing results. The Examination Committee has always been an asset of the Institution. The Committee has displayed its steadfastness and competency by organizing Mid Semester Tests and several other University Examinations including Practicals within short notice.

Functions of Examination Committee

• To conduct the Internal/ External/ Practical Examinations for all the programmes offered in the College.
• To prepare Time Table for the above-mentioned examinations in advance and inform the students about the same.
• To allot the exam halls for all the examinations conducted in the College.
• To ensure that all the question papers are prepared well in advance.
• To collect all the answer scripts and the supporting documents required.
• To arrange for External/Internal evaluation of Exams.
• To publish the results and take necessary steps for the conduct of supplementary exams in time.
• To address the grievances/ complaints of the students and staff concerning exam-related issues.

Committee Composition

The Examination Committee takes care of the efficient conduct of all the Internal and External Examinations of the College, as per the norms of the Punjabi University, Patiala.

Sr. No.	Name	Designation	Position
1	Dr. Baljit Singh	Principal	Controller of Examination
2	AP Amrita Sekhon	Assistant Prof. Computer Science	Convener–University Practical Examination
3	AP Bikram Rana	Assistant Prof. Economics	Registrar –House Examination
4	AP Jashanpreet Kaur	Assistant Prof. Commerce	Convener–University Examination
5	AP Harinder Kaur	Assistant Prof. History	Deputy Registrar –House Examination

STUDENT COUNSELLOR

A student counsellor helps students succeed academically, emotionally, and socially. The student counsellor's job responsibilities are diverse and crucial for the holistic development of students:

• Academic Guidance: One of the primary student counsellor job responsibilities is to assist students with academic planning and study skills, helping them overcome learning difficulties and achieve their educational goals.
• Emotional Support: Other student counsellor responsibilities include providing empathetic one-on-one counselling to students grappling with personal and emotional issues and fostering their mental and emotional well-being.
• Career Counselling: Part of the duties of student counsellor includes guiding students in understanding their strengths and interests and aiding them in making informed career choices aligned with their skills and aspirations.
• Crisis Intervention: Student counsellor must be equipped to provide immediate support in crises, assessing the need for further intervention and making necessary referrals to specialised mental health professionals.
• Program Development: Designing and implementing counselling programs and workshops is crucial to address and mitigate common student issues, contributing to the overall enhancement of the educational environment.

NAME	DESIGNATION	POSITION IN COMMITTEE	CONTACT NO
AP Sukhvir Kaur	Assistant Prof. Political Science	Student Counsellor	98154 37930
AP Harinder Kaur	Assistant Prof. History	Co-Counsellor	77107 48914

WASTE MANAGEMENT COMMITTEE

A Waste Management Committee is a group established to create awareness and reduce waste generation, promoting practices like repair, reuse, and recycling, with the goal of minimizing environmental impact and promoting sustainability. It is responsible for overseeing and implementing waste management policies, including promoting awareness, implementing mitigation measures, and promoting sustainable practices.

Vision

     Save Resources, Save India

     Clean India, Healthy India

Objectives

• To build a sense of awareness among students and society regarding waste management.
• To Minimise waste generation at source and facilitate repair, reuse and recycling over the disposal of waste in cost effective manner.
• To conduct exhibition on waste material by making models.
• To promote holistic approach of waste management in the campus.

NAME	DESIGNATION	POSITION IN COMMITTEE	CONTACT NO
AP Arun Kumar Chopra	Assistant Prof. Mathematics	Convener	86991 04391
AP Madhu Dhadwal	Assistant Prof. Physical Education	Co- Convener	7889219092

 

TRANSPORT COMMITTEE

The College Transport Committee handles the planning, coordination, and management of transportation services for students, faculty, and staff, including route planning, vehicle maintenance, and ensuring safe and efficient transport. It also co-ordinates the Educational Trips and field visits conducted by different Departments. It provides College Bus to students, teachers and the Departments after proper assessment of the requisition and ensures optimum use of bus facility.

NAME	DESIGNATION	POSITION IN COMMITTEE	CONTACT NO
AP Arun Kumar Chopra	Assistant Prof. Mathematics	Convener	86991 04391
AP Gurjap Singh	Assistant Prof. Mathematics	Member	88946 77275
AP Parvinder Singh	Assistant Prof. Punjabi	Member	70090 28110

Parents Teacher Association Cell

The PTA Cell of the college acts as a linkage between the teachers and the parents of the students. Every year two meetings of PTA are conducted and the parents are invited to the Institution to attend the same. The parents are also asked to provide feedback about the activities of the institution. PTA cell is highly proactive in creating a cordial bond between the institution and the parents.

NAME	DESIGNATION	POSITION IN COMMITTEE	CONTACT NO
AP Bikram Rana	Assistant Prof. Economics	Convener	81465 15238
AP Sukhwinder Kaur	Assistant Prof. Punjabi	Member	90410 60986
AP Harinder Kaur	Assistant Prof. History	Member	77107 48914